The shortcuts that matter most
- Ctrl+2
Go to Calendar Outlook
Jump into the diary the moment a meeting request lands.
- Alt+Shift+Y
Go to today in Calendar (new Outlook) Outlook
Snap the calendar back to today (new Outlook).
- Ctrl+1
Go to Mail Outlook
Return to Mail straight after.
- Ctrl+N
Create a new message or calendar event Outlook
Create a new event or email from wherever you are.
- Ctrl+F
Forward the selected email Outlook
Forward a message to the right person in seconds.
- Insert
Flag a message or mark a flagged message complete Outlook
Flag emails that need your executive's decision.
- Ctrl+Q
Mark the selected conversation as read Outlook
Mark handled conversations as read to keep the inbox clean.
- Ctrl+E
Search the current mailbox Outlook
Search the mailbox for an attachment or thread instantly.
- Ctrl+Enter
Send an email message Outlook
Send the moment a message is ready.
- Ctrl+Shift+Y
Admit people from the lobby notification Teams
Admit guests from the lobby so meetings start on time.
- Ctrl+G
Go to a specific chat or channel Teams
Jump straight to a specific chat or channel.
- Alt+Shift+V
Start a video call Teams
Start a quick video call from a chat.
- Ctrl+H
Find and replace text Word
Update names and dates across briefing documents in one pass.
- Ctrl+Shift+V
Paste text only Word
Paste text only, so documents stay on-brand.
- Ctrl+K
Insert a hyperlink Word
Add tidy, descriptive links to briefings and agendas.
How to learn them: pick three a week, use them every day until they're automatic, then add three more. Practice mode makes it stick faster.